We wanted you to be able to read the changes that the membership will be voting on at our October 16th meeting.
You will be asked, at the meeting to vote YES or NO on each proposed changed. This is the ballot:
By-law changes recommended by the President
- Article III – QUALIFICATION OF MEMBERSHIP
SECTION 3
Members will be required to pay annual dues as determined by the Board of Directors of the corporation. Annual dues shall be due and payable prior to October 1 (January 1st ) of each year. Members whose dues are not paid on October 1 (January 1st) shall be considered in default.
- ARTICLE IV — FINANCIAL
Section 3
The membership year is October 1(January 1) to September 30 ( December 31)of the following year. Dues are payable by October 1 (January 1) of each year for the full membership year. Residents joining during the membership drive, between June 1 and October 1(September 3rd and December 31st), shall be members until September 30 (December 31) of the following membership year. There shall be no waiver of dues.
- ARTICLE VI — OFFICERS, DUTIES AND RESPONSIBILITIES
SECTION 1
The officers of the corporation shall be a President, President-Elect, Vice President, Recording Secretary, Corresponding Secretary and a Treasurer, whose terms of office shall be for one year. All officers of the corporation shall be elected from and by the membership-at-large. Such officers shall normally serve until the next annual meeting provided for under these By-Laws. No officer shall serve more than two successive terms in the same office, and all officers shall serve without compensation.
SECTION 3
The President-Elect shall, in the absence or disability of the President, perform the duties and exercise the powers of the President, and shall, upon completion of the President’s term of office, automatically succeed to that office. He or she shall also perform such duties as may be assigned from time to time by the President. (President Elect position description removed)
SECTION 4
The Vice President shall, in the absence or disability of the President-Elect, perform the duties and exercise the powers of the President. He or she shall perform whatever duties that the President may assign to him or her from time to time.
SECTION 7
The Treasurer shall receive the dues and any other monies of the corporation. He or she shall safeguard all such funds and shall keep a record of the receipts and disbursements of all such funds. He or she will give an accounting of the funds whenever called upon to do so by the Board. If requested, he or she will disburse to the President, or such other officer as designated by the President, the sum of up to $100.00 ($200.00) for the purpose of a petty cash fund. This sum will be replenished as receipts for expenditures are furnished to the Treasurer. The Treasurer shall have authority to pay all bills up to $250.00 ($350.00) without prior approval of the Board of Directors. The Board of Directors shall have authority to approve purchases totaling up to $500.00 ($1000.00 in any given month or for any one event). Any major purchases or disbursement of funds over $500.00 ($1000.00) shall be put to vote at a General Membership Meeting, or special meeting, if necessary, with a quorum present. Any purchases or disbursements made by a member or resident must have proper approval prior to the purchase or disbursement. If not approved, there will be no reimbursement of funds expended.
ARTICLE VII — COMMITTEES
SECTION 1
Standing committees shall be appointed by the President and approved by the Board of Directors by no later than the December (March) meeting, except as provided in SECTION 3, below. These standing committees shall include a Nominating Committee and an Audit Committee. Other ad hoc committees may be appointed by the President as needed.
I vote yes on the date changes in Articles III, IV, VII – [] I vote no – []
I vote yes to remove the president-elect as an officer position in Article VI – [] I vote no – []
I vote yes to increase the fund limits in Article VI Section 7 – [] I vote no – []
Member Name (print)_____________________________ Sign_______________________________
Date________________
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